Owner Remodel Construction Agreement + Rules
See Forever Owners,
We wanted to send out a reminder in regards to the Owner Remodel Construction Agreement (attached). We have a summary of the current rules below. Please reach out if to me directly you have an open project or are planning a future project and need to sign the Agreement. Also, reach out to me if you have any questions or concerns.
Summary of Current Rules:
*Please review the full document for complete guidance.
Apply to projects (i) with a value greater than $10,000; (ii) requiring one or more town-issued permits; (iii) have potential to create debris, disturb occupants, require cleaning or cause damage to Common Elements; or (iv) involve alterations to Unit exterior or interior if visible from exterior.
Owner responsible for and to indemnify HOA from damages/expenses related to construction. Responsible for its contractor.
HOA Manager to be HOA point of communication on project.
Projects required written Board approval of plans.
Owner has to sign the form "Owner Remodel Construction Agreement."
Owner must apply to the HOA in writing for permission to perform the work & provide plans.
Owner must provide (i) written description of construction; (ii) materials storage plan (must be approved by HOA if to store in Common Element areas); (iii) plan for disposal of debris (must be approved by HOA); (iv) whether construction will impact utilities; (v) name/contact info for contractors and their Town business licenses; (vi) anticipated start & completion dates (& written notice of any changes); and (vii) if Common Elements involved, written Board approval.
Owner has provide deposit equal to five percent (5%) of construction cost with minimum deposit of $2,500.00, to cover damage/cleaning Common Elements and other HOA costs. Deposit to be held in separate HOA account for deposits. HOA can require replenishment if more than $1,000 is spent.
Prior to work, Manager to walk through and photograph area and prepare report documenting condition.
Owner to have contractors provide HOA with insurance certificates: comprehensive liability insurance $1,000,000 per occurrence/$2,000,000 aggregate; workers comp minimum statutory amounts; naming HOA as additional insured & stating no cancellation absent 30 days' written notice.
Contractors must use elevator pads.
If utilities impacted, Owner must use & pay cost of having HOA preferred consultant handle utility work.
On completion, Owner notifies HOA, Manager does a walk-through of the area.
HOA refunds any remaining deposit 30 days after project completed; if funds retained, HOA lists why in writing; if balance due, HOA invoices Owner.
Exterior finishes to match HOA specifications; interior finishes to be equal to or better than existing.
Construction hours 8:00 a.m. to 5:00 p.m. high season, 8:00 a.m. to 6:00 p.m. off season, Monday-Fridays & 9:00 a.m. to 5:00 p.m. Saturday. Site cleaned up at end of each day. No construction on Sundays. High season = when Gondola running.
No construction on holidays: December 24 – January 1; MLK weekend; President's Day weekend; Memorial Day weekend; July 4; Labor Day weekend or Thanksgiving weekend Thursday-Sunday. If holiday on a Saturday, no construction on Saturday & the date the holiday observed by Federal government.
Board may approve exceptions to hours and holidays in writing.
No storage of materials or equipment in Common Elements, the parking garage, surface parking areas or in public areas adjacent to buildings without written Board approval. Board can require areas screened from view.
No parking of construction vehicles without written Board approval.
HOA trash chute & poly carts can’t be used for debris.
Location & duration of dumpster subject to prior written approval of Manager. dumpsters must be emptied when full. No food in dumpsters.
Use of trucks must be coordinated with Manager on 48 hour notice.
HOA can charge Manager’s time and costs of any consultants utilized.
Owner required to secure site. No propping open of doors.
Must get approval to use elevators, bathrooms, lobby & garage areas & coordinate access with Manager. Manager can require security accompany contractors for such access. HOA can require porta-potties. No smoking in Common Elements.
Contractors must be professional and respectful. If not, HOA can fine Owner and/or terminate construction approval.
No disturbing other Owners; HOA can fine Owner, terminate construction approval and/or require reimbursement of lost rental proceeds or cost of alternate accommodations.
Work must comply with Town codes, regulations and hours.
Thank you,
Scott Benge
Chief Operations Officer
Telluride Consulting, LLC
scott@tellurideconsulting.com
Office: (970) 729-8911
www.tellurideconsulting.com